Do you thrive in collaborative, fast-moving environments and love bringing people together through urban sketching? Join the team helping make the USk International Symposium happen.
Urban Sketchers (USk) is seeking a passionate, organized, and collaborative Symposium Coordinator to help support the successful delivery of the USk International Symposium.
This role is at the heart of the Symposium experience. The Symposium Coordinator works closely with the Events Director, International Organizing Committee (IOC), Local Host team, volunteers, and faculty members to help ensure that the symposium runs smoothly, efficiently, and with the welcoming spirit that defines the Urban Sketchers community.
From participant support to on-site logistics, this role helps create the conditions for meaningful learning, connection, and sketching experiences during the Symposium.
As Symposium Coordinator, you will
- Participate in symposium planning meetings alongside the Events Director and organizing teams
- Support on-site logistics and day-to-day operational needs during the Symposium
- Assist with ticketing, registration, and participant check-in
- Support participants, volunteers, faculty members, and Local Organizing Committee (LOC) teams throughout the event
- Coordinate room setups, transitions, and opening and closing activities in collaboration with the IOC
- Help troubleshoot issues and adapt professionally to changing needs during the Symposium
- Support clear communication and effective use of on-site resources
- Help manage the USk Symposium Hub
- Foster a positive, collaborative, and welcoming atmosphere for participants and team members alike
- Support a smooth transition by sharing knowledge and onboarding the incoming volunteer.
Reporting Line
Reports to the Events Director
Requirements
We are looking for someone with:
- An active connection to the Urban Sketchers community and familiarity with the USk International Symposium format
- Previous experience as a Local Host, symposium volunteer, or symposium participant
- Strong organizational and project coordination skills
- Ability to oversee assigned Symposium workstreams with strong attention to detail in planning and execution of related activities
- Confidence working collaboratively within international team environments
- Strong written and spoken English communication skills
- The ability to stay structured and adaptable in fast-moving event situations
- Experience with Google Drive, Google Calendar, Eventbrite, or similar tools
This position is for a two-year term, with the possibility of renewal.
Benefits of the role
- Be part of the international Urban Sketchers community behind one of its most meaningful events
- Help create memorable experiences for sketchers from around the world
- Gain valuable experience in event coordination, international collaboration, and community support
- Build connections with volunteers, organizers, and instructors across the global USk network
- Contribute directly to an event that celebrates drawing, learning, and connection on location
Interested?
If you are excited about helping create a welcoming and well-organized Symposium experience for the global Urban Sketchers community, we’d love to hear from you!
Please send a brief letter of interest and description of relevant experience and qualifications to secretary@urbansketchers.org with the subject “Events Committee Team Member Application – [Your Name]” before 20 June 2026, 23:59 UTC.